An award is a form of recognition that carries an award badge with the option of monetary value and a certificate attached to it. You can give an award to anyone in the organisation - team members, managers, and peers - as a way to recognise their work or attitude (conditioned to the restrictions defined by the super admin).
Each award will have a non-negative reward value attached to it (zero or more). These reward values come in the form of ‘Empuls points’ that will be transferred to the account of the award winner. Depending on the budget, awards may vary - with no or a varied denomination of Empuls points.
The Awards menu is the second item in the left panel below Groups. Clicking on the Awards menu item will display a drop-down menu with various functions.
Super admin will be able to set up the Award Names, description, logo, frequency, start and end date as the basic details.
Click on the GIVE AN AWARD button on the top right of the awards screen. The opens the Give An Award page. Fill in the required details of the award and click on SUBMIT NOMINATION.
Watch the process on how to give an award:
Award Search & Filter
The users will be able to see the list of all awards and nominations submitted by them in the Give An Award list. The user can see the details of the award/nomination sent by him/her. The supporting functions Search and Filters help users in locating the particular instance of award/nomination.
Searching an Award
Click on the Awards menu item on the left panel. This opens a drop-down menu.
Select Give an award option. This opens the Give An Award page that contains a search bar on the left top corner.
Enter the award you are searching for and hit the search button.
The list of award names that match your search query appears below the search bar.
Filtering an award after search**
Click on the filter option located below the Give An Award Button.
Clicking on the ‘filter’ button opens the available filter options. Choose filters such as the award name, status and ‘nominated by’. Click APPLY. You will see only filtered results.
Intelligent award suggestions
To assist users in their rewarding decisions, Empuls now prompts award givers with the complete reward history of the recipients. These intelligent prompts help award givers avoid:
Biased rewarding: Instances of rewarding/nominating the same recipient repeatedly.
Duplicate rewarding: Instances of the same recipients being rewarded by multiple users for the
same reason. When a recipient is chosen for a reward, the system indicates the details of his/her
Editing a citation
An award nominator can edit the citation previously provided for a nomination thus enabling users to make corrections if needed. These edits can be done only before the award review process has begun.
- Click on the nomination you wish to edit the citation.
- Click on Edit on the right side of the nominator's name. Edit the citation and click SAVE.
Giving Bulk Awards
In large organisations, many awards are given to large groups of people - and individually processing the awards gets tedious. Empuls can help admins or users give ‘bulk awards’ using a .CSV upload or multi-line entries.
Click on the Awards menu item in the left menu panel. This opens a drop-down.
- Select the option Give An Award from amongst the drop-down options and Click on GIVE AN AWARD button at the top right corner.
- Click on Click here mentioned in the description.
- Hover over the award you wish to bulk upload and click on AWARD IN BULK.
- Click on DOWNLOAD SAMPLE template to download the recommended format of the .csv that needs to be uploaded.
.6. Create a .csv file in the recommended format and upload it using the Browse function at the Add Users Data section.
Rolling back an Award
The cases where the users send an award to a wrong user - due to reasons like incorrect data or rewarding duplicacy, they can request admins to revert it back.
- Click on the Awards menu item in the left menu panel. This opens a drop down.
- Select the option Rollback Awards/Gifts from amongst the drop-down options. This selection opens the Rollback Awards/Gifts page that lists all the awards and gifts created till date.
- Hovering over the award needed to be rolled back shows the option to REQUEST ROLL BACK or ROLLBACK
- When a user raises a request for roll back, the admin gets an option to either Decline request or Roll back.
All the employees are asked to nominate others with an explanation on why they (the nomination) deserves the award.
If you’re managers or team leads then you can approve award nominations for that you have to click on approve button then specify your reason for approving this award and click the next button after that select the budget to reward these points then click to appreciate button.
The approver will get a notification to approve/decline the award. Upon Click on the decline button and specify your reason for declining this award then click the decline button.
The following file types are supported for the purpose of uploading files to support a nomination:
- Excel in .xls, .xlsx and .csv format
- Word in .doc, .docx and .txt format
- Presentations in .ppt and .pptx format
- PDF files
- Images in .png, .jpeg and .jpg format
The nomination based awards need approval process because it prevents the rewarding process to be affected by biases and misrepresentations. This helps in maintaining a transparent culture of appreciation and ensures that a well-deserved pat-on-the-back is not missed out.
The nominations submitted by the employees are usually screened on the basis of language, relevance of the explanation, etc. The screening can happen at one or more levels based on the organisation's preference. This is usually done by the HRBP or reporting manager's of the nominee. The screened nominations are sent for approval to the jury.
The process of selecting the winner(s) begins with a set of screened nominations that the jury has to choose from. Here, the jury would decide which nomination is more deserving than the other ones. Each jury member can let their preference be known by ranking the nominations from 1st to last for that award. This way the collective list will be created with the most preferred choice for the award to the least preferred ones. The presenter of the award (Super Admin) then selects one or more nominations (based on organisation policy, budget availability, etc) and publishes the awards.
By ranking the nominations, the jury are collectively providing the list of nominations in order of most deserving to least deserving, the super admin then publishes the award.
Why is the star rating system not used? The rating based system has a greater probability of same scores for nominations. A jury member can rate all members as 5 star which is equivalent to not rating at all. Similarly rating 2 or more members with the same value introduces ambiguity in the process of selecting the winner.
What happens to nominations that are received after/during the jury selects the winners ? The nominations should be submitted before the jurors start choosing the winners and no nominations should be allowed during or after the selection process.
What will the process flow be when an approver raises a nomination? The nomination will directly move to the relevant approval level. The nominator will be asked to approve the nomination there itself, as opposed to getting a notification for approval.
Who holds the authority to approve for nomination? Kindly reach out to your HR as the decisions on the authority approval is made by your HR.
What is the validity for Nomination Approval? Kindly reach out to your HR as the decisions on the Validity and timelines is made by your HR.
*Can I nominate the same employee more than once?
Yes. You can nominate the employee more than once at different times. However, there will a pop up which will give you info when a recipient is chosen for a reward, the system indicates the details of his/her previous achievement.